Description of original award (Fiscal Year 2016, $1,475,270)
The goal of the National Criminal History Improvement Program (NCHIP) is to improve the Nation's safety and security by enhancing the quality, completeness, and accessibility of criminal history record information and by insuring the nationwide implementation of criminal justice and noncriminal justice background check systems. BJS provides direct financial and technical assistance to the states to improve criminal history and other related records and to build their infrastructure to connect to national record check systems both to supply information and to conduct the requisite checks.
Under the 2016 NCHIP priority areas 1 (updating and automating case outcomes in state records and the FBIÂ’s Criminal History File) and 2 (automating access information concerning persons prohibited from possessing or receiving a firearm and transmitting relevant records to III, NCIC, and the NICS), the New York State, Division of Criminal Justice Services (DCJS) will oversee and conduct 3 projects: 1) Juvenile Offender and Juvenile Delinquent Record Improvement; 2) NYS Centralized Criminal Case Management and Disposition Reporting; and 3) Integrated Name Search.
1) Juvenile Offender and Juvenile Delinquent Record Improvement. DCJS will use NCHIP funding to perform further research and data mining to identify and correct new and past issues with juvenile records to make the records more accurate and complete. Tasks for this project include: conducting analysis of historical juvenile records; collaborate with the Office of Court Administration (OCA) and law enforcement to create files for comparison purposes; prepare updates and perform transmissions of records; functional testing of all components, including end-to-end transaction tests; interagency testing; and user acceptance testing of all system enhancements.
2) NYS Centralized Criminal Case Management and Disposition Reporting. OCA will use funding to speed the development and implementation of the Universal Case Management System (UCMS) in the superior courts that hear the most serious criminal matters in the state. UCMS is the new state of the art automated criminal case management system that was recently completed through partial assistance from NCHIP and NARIP funds. Bringing these identified courts on to the UCMS means that a single, real-time management and reporting system will be in place statewide for all of the criminal courts. Tasks to be completed include: implementation support for UCMS in Supreme and county criminal courts; data conversion support; and the development of UCMS comprehensive case transfer module between local and superior criminal courts.
3) Integrated Name Search. DCJS will use NCHIP funds to streamline and integrate the current identification process across the two separate fingerprint system platforms, the Integrated Justice Portal and SABIS (Statewide Automated Biometric Identification System). The current workflow is not optimal for efficient processing and the risk of errors or missed fingerprint identifications is always present. Tasks to be conducted for this project include: conducting analysis of integrated name search by identifying issues and providing estimates of the number of records impacted by the issue; working in conjunction with the vendor to make the workflow changes and integrate the name search function; preparing programs to integrate the name search function; and testing all aspects of the components, including functionally, interagency and user acceptance. (CA/NCF)