Description of original award (Fiscal Year 2018, $803,462)
The goal of the National Criminal History Improvement Program (NCHIP) is to improve the Nation's safety and security by enhancing the quality, completeness, and accessibility of criminal history record information and by insuring the nationwide implementation of criminal justice and noncriminal justice background check systems. BJS provides direct financial and technical assistance to the states to improve criminal history and other related records and to build their infrastructure to connect to national record check systems both to supply information and to conduct the requisite checks.
Under the 2018 NCHIP, the Judiciary of Guam (Judiciary) will use funds to conduct two (2) activities: 1) Backlog of Court Disposition and Criminal History Records, and 2) Updating Guam Police Department RMS database with State Identification Numbers (SID) and FBI number.
Under the Backlog of Court Disposition and Criminal History Records project, the Judiciary has a large volume of un-entered cases going back several decades. In order to protect these paper records from decay, and to ensure that all case data is digitized for easy access and are catalogued and entered into the Judiciarys Case Management System (CMS), the Judiciary of Guam needs to increase the capacity of its NCIC Unit. This will ensure that there are sufficient personnel to perform this vital task of inputting backlogged case files entered into the CMS.
Under Updating Guam Police Department RMS database with State Identification Numbers (SID), FBI numbers and firearm registration data project, the Judiciary will enter SIDs, FBI numbers and firearms registration data into the Guam Police Departments Law Enforcement Records Management System (LERMS). The Judiciary is working diligently to becoming Interstate Identification Index (III) compliant and, to accomplish this, Guam must first have a system in which they have and can assign SID and FBI numbers to their criminal history records. Currently, the Judiciary is having to manually input and verify the records.
Under the automation of manual court records project, the Judiciary will develop automation software that will extract data automatically, redact confidential case information, and navigate through the case management system which can improve overall case management. Court business processes will also be automated in ways that can make the court more efficient, shorten the processing times for court filings and case dispositions, reduce the number of court staff needed to process court filings, manage cases, implement records retention, and respond to records requests. The automation will flag questionable documents and route for clerk review.