Description of original award (Fiscal Year 2021, $5,153,685)
The New York State Division of Criminal Justice Services (DCJS) will partner with the New York State Office of Information Technology Services Public Safety Portfolio (ITS-PSP) and the New York State Office of Court Administration (OCA) for two projects. 1) Adult Court Transmission and Processing System: DCJS, ITS-PSP, and OCA will use funds to complete the final phase for the work to develop, test and implement the new case-based adult court transmission and processing system. Activities for the project include a detailed design, development plans and UCMS database updates to the system; final versions of designs and other development artifacts will be stored in the appropriate OCA specification repositories; analyze the current data transmission received from DCJS, documenting and storing in the official OCA repository of information; and determine the technical solution and prepare all technical documentation needed for detailed design, coding and testing of any new or enhanced components; final versions of designs and other development artifacts will be updated to the appropriate repositories. 2) Court Arrest Data: DCJS and OCA will use funds to build an interface to automatically apply DCJS arrests reported directly to OCA’s case management software known as CourtRoom Program. Additionally, the functionality for automatic matching will be implemented. Activities for the project include the analysis, development, deployment, and installation of these software enhancements. The upgrade will reduce the current volume of unmatched, open arrests and result in significantly fewer errors. By implementing the new electronic statewide arrest feed into the CourtRoom Program, users will be able to quickly search and select the arrest data. Users will no longer have to rely upon paper documentation provided by police or prosecutors, which may be inaccurate or incomplete, to create a docket in the CourtRoom Program. Providing the electronic arrest records to the CourtRoom Program will ensure that the data being provided to DCJS will be more accurate when reporting. The enhancement will provide a more complete OCA record that will then be sent to DCJS’ statewide CCH database for populating rap sheets and dispositions.