Description of original award (Fiscal Year 2012, $76,800)
The goal of the National Criminal History Improvement Program (NCHIP) is to improve the Nation's safety and security by enhancing the quality, completeness, and accessibility of criminal history record information and by insuring the nationwide implementation of criminal justice and non-criminal justice background check systems. BJS provides direct financial and technical assistance to the states to improve criminal history and other related records and to build their infrastructure to connect to national record check systems both to supply information and to conduct the requisite checks.
Under this award, the Virginia State Police (VSP) and the Supreme Court of Virginia (SCV) will use funds to work collaboratively with a business analyst to conduct research and document the various data that are submitted from the circuit courts to VSP in order to develop a business plan for creating interfaces between VSP and SCV for circuit courts. The business analyst will prioritize the data that need to be submitted electronically from the circuit courts to VSP and provide comprehensive reports that (1) list the data that are provided to VSP from circuit courts; (2) list the data that must be submitted electronically to increase efficiency and effectiveness; (3) assess the best method to implement electronic submissions of multiple data; (4) review the Case Management System and the Case Imaging System for enhancements and; (5) develop and make recommendations to both VSP and SCV. Research would include electronic submission of domestic violence protective orders, mental commitments, concealed weapons permits, felony court orders and warrants, and enhancements to criminal dispositions. The business analyst will determine what data can be interfaced in consideration of the limited funding, complexity of the interfaces, and information technology resources. The analyst will then document data that will be required to be interfaced, determine the availability of current data, and determine necessary changes to current forms and other information that may improve the flow of pertinent data readily to VSP. The successful completion of the project will result in a road map for improvements and implementation plan for the proposed interfaces.